Prologue Safe Deposit Box Accounting

IPS-Sendero’s Prologue Safe Deposit Box Accounting is designed to improve revenue potential and daily management. Complete accounting controls, an audit trail of all activity, and password protection help reduce vacancies, fill profitable boxes and simplify procedures.

Prologue Safe Deposit Box Accounting tracks an unlimited number of boxes and provides customer information, such as billing and rental fee data. On-screen customer inquiries by box number, location or customer name allow you to search easily for vacant boxes anywhere in your organization.

The payment feature updates the system for payments received. The billing feature calculates the amount due and generates statements. The system also performs posting activities and can create an ACH direct payment file.

Bill formatting is highly flexible. It allows you to change, itemize or summarize with ease. Formats include mailing labels and rental contracts.

Prologue Safe Deposit Box Accounting calculates rental fees, surcharges, discounts and premiums. It tracks total revenue and identifies revenue components. The system also accounts for drilling and lost key charges, as well as discounts for seniors, employees and others as defined by your institution.

You can manage box rentals with a wide range of standard reports, which you view on screen or send to the printer. Report features include a waiting list that matches available boxes to appropriate customers and status reports detailing actual and potential revenue. You also gain “What If?” analysis of available, filled and vacant boxes, as well as box discount reports to support evaluation and adjustment of income strategies.

Prologue Safe Deposit Box Accounting reports include:

• Rented boxes
• Vacant boxes
• Waiting list
• Box status
• Box discount
• Cumulative history
• Customer history
• Vacated boxes
• Box access log
• Modifications report
• Usage log